Archival Institutions in the Republic of Slovenia - a Treasury of Sources for Genealogical Research

Vladimir Žumer, M.A.


1. Introduction

2. Public archival institutions in the Republic of Slovenia

2.1. State archival institutions

2.1.1. Archive of the Republic of Slovenia

2.1.2. Regional state archival institutions

2.2. Other public archival institutions

3. Private archival institutions in the Republic of Slovenia

4. Use of archival material in archival institutions

4.1. Accessibility to archival material

4.2. Search room rules

5. Archival material for genealogical research in the Archive of the Republic of Slovenia

6. Guides to archives groups and collections of Slovene archival institutions

7. Names and addresses of public and private archival institutions in the Republic of Slovenia


1. Introduction

The archival material consists of various records which document the life of institutions, the state and society, and also their individuals in the territory of Slovenia for more than a millenium. According to law, archival material is regarded as original written, drawn, printed, photographed, magnetic, optical or in any other way recorded active records, received or created in the course of legal or natural persons’ activities, and of enduring value for history, other sciences and culture. These historical documents on parchment, paper, film, on magnetic, optical or other media contain numerous data and information on nature, objects, places, events, phenomena and persons and are a proof of what happened or was recorded about our past and present. These documents comprise numerous records, such as deeds, the registers of births, deaths and marriages, statuses animarum, terriers, cadastres, land registers, school registers in the form of volumes and leaves and numerous other collections of personal data which are used for genealogical research.

Archival cultural heritage is in the custody of public and private archival institutions, which maintain, professionally process and research archival sources and, above all, enable their use for research, study, cultural, administrative, legal and personal purposes.

2. Public Archives in the Republic of Slovenia

The archival network in the Republic of Slovenia is governed by the Archives and Archival Institutions Act (Official Gazette of the RS, No. 20/97), which came into force in April 1997. The archives service is performed by public and private archival institutions.

Under the law, public archival institutions foresee the activity of state archival institutions, archival institutions of local communities (towns and communities) and other archival institutions which operate under the authority of the Minister of Culture.

2.1. State Archival Institutions

The state archival institutions are as follows:

- Archive of the Republic of Slovenia as the central national archival institution,

- six regional state archival institutions:

Ljubljana Historical Archive,

Maribor Regional Archive,

Celje Historical Archive,

Koper Regional Archive,

Nova Gorica Regional Archive

Ptuj Historical Archive.

The regional state archives have retained in their names the former expressions »historical« or »regional«, although they have equal status and jurisdiction according to law. Therefore we should not be misled by their different names. They differ only as to the range of their territorial jurisdiction and the number of regions of administrative units they cover.

2.1.1. The Archive of the Republic of Slovenia

The very beginnings of the Archive of the Republic of Slovenia go back to 1859, when the Historical Society of Carniola proposed the establishment of a provincial archival institution,

while archival material had been collected and described by various institutions, societies and individuals a long time before. By finishing the construction of the present National Museum in Ljubljana in 1887, the premises for the preservation of archival material, collected until then, were ensured. The Archive began its activities as a department of the Provincial Museum of Carniola. In the period of the Kingdom of Yugoslavia, the state archive was officially established, but it nevertheless functioned as an organizational unit of the museum. On 31 October 1945, the National Government of Slovenia founded the Central State Archive of Slovenia as an independent institution, which was renamed the State Archive of the People’s Republic of Slovenia in 1953, the Archive of Slovenia in 1966, the Archive of the Socialist Republic of Slovenia in 1979, and the Archive of the Republic of Slovenia in 1991. In the wake of World War II, the Archive received the material of the Federal Assembly Centre, and important archival material recovered from Austria in the 1980s under the archival agreement of 1923.

Before the independence of Slovenia in 1990, the Historical Archive of the Central Committee of the Communist League of Slovenia merged with the Archive of the Republic of Slovenia; in 1992 followed the Archive of the Institute of the History of Labour Movement (now the Institute of Contemporary History), and in 1998 one part of the Archive of the Ministry of the Interior, along with the material of the Slovene Security and Intelligence Service together with its predecessors (being VOS, UDBA) from 1944 until 1990. Within the Archive of the RS there has long been a Department for Restoration and Conservation of Archival Material, which specializes in the conservation of records and books on parchment and paper, as well as the Slovene Film Archive, which maintains Slovene documentary and feature films dating from 1905 until now.

Since 1953, the Archive has had its headquarters in Gruber Palace in Ljubljana, which was designed, besides the more renowned Gruber Canal designed for drawing flood waters from the Ljubljana Marsh, and begun by the Jesuit Gabriel Gruber and intended for a school of hydraulics and mechanics. In the period of the Illyrian Provinces, a new wing was added to the southern part, destroying the baroque symmetry of the front façade. In the second part of the 19th century, Virant House was added on the northern side, and the south-eastern wing, which was completely rebuilt in the 1970s, creating a triangular inner courtyard. Gruber Palace is an art-historical monument, with its paintings and stucco decorations in the staircase and the rooms, the chapel with paintings by Kremser-Schmidt, Herlein’s fresco on the staircase dome it is a jewel of the bourgeois Baroque of the late 18th century, which is complemented by the interior design of the search room, going back to the first half of the 19th century. Over a longer period of time, the Archive, apart from Gruber Palace, has been on four additional locations in Ljubljana, in Lisičje Castle and in Gotenica near Kočevje.

Since 1991, the Archive of the Republic of Slovenia has been subordinate to the Ministry of Culture, having the status of a state administrative organization. The primary task of the archive is collecting, maintaining, professionally processing and making available the national archival heritage of the Republic of Slovenia. It is competent for current records and archival material of central state bodies, state and public enterprises, institutions and other legal bodies established by the state or operating for the territory of the entire state, for the material referring to interior and defense matters at the level of the state, and for private archival material if transferred to the Archive as a deposit, donation or purchase. In addition, the Archive is entrusted with keeping film archival material in the Republic of Slovenia, keeping the record of archival material for the history of Slovenes and Slovenia in foreign archival institutions, as well as keeping record of public symbols (crests and flags), official seals and rubber stamps of state bodies and local communities.

The Archive maintains public and private archival material declared as cultural monuments. It maintains 1782 archives groups and collections dating from the 9th century until 1996, with approximately 220 million documents, which amounts to 22,622 linear meters. This includes 14,653 linear meters of records on paper; the remaining material is recorded on special formats or special media (plans, maps, photographs, films, magnetic and optical records). The Archive employs 78 staff, including the staff of the Slovene Film Archive and the conservation sector. The Archive repositories and offices are in several locations in Ljubljana and Slovenia, the headquarters being in Zvezdarska 1, Ljubljana (Gruber Palace).

The holdings comprise archives groups and collections relating to administration, the military, the gendarmerie, police, economy and finance, education, culture, science, sport, information, health and welfare at the level of the state or former central state or autonomous bodies at provincial or similar level; in addition, the Archive keeps archives groups of political parties and postwar socio-political organizations, associations and social organizations, landed estates, monasteries, numerous personal and family archives groups, and collections divided according to the kind of material and subject.

The most important material includes:

- archival material of state and autonomous bodies at the former provincial level or at the level of Slovenia (since the 15th century);

- archival material created by bodies, organizations and societies relating to the economy, banking, health, social security, education, culture and science, which in compliance with their rules operated in the territory of present Slovenia or former provinces (since the 16th century);

- archival material of landed estates, families, kins and individuals important to history (since the 13th century);

- archival material preserved in collections: deeds (since the 12th century), manuscripts (since the 9th century), land registers (since the 18th century), land cadastres (since the 18th century), plans (since the 18th century), the registers of births, deaths and marriages (apart from catholic registers);

- Slovene animated, documentary and feature films since the oldest Slovene film made in 1905. Over 90% of Slovene film production, which amounts to over 4000 titles, is preserved.

Archival material is available for use in the search rooms of the Archive in Zvezdarska 1, Linhartova 3a and in Kongresni trg 1 in Ljubljana in compliance with the Archives Act, the regulations on the use of public archival material and the search room rules of the Archive.

Archival materials of the Archive may be used for the purposes of science, research, culture, education and publishing. Legal and natural persons may use archival material for administrative and business purposes if they prove legal interest. Public archival material created before 1991 is accessible without limitations, except material containing personal data and data under privacy protection, and further private archival materials, which are to be used in compliance with the provisions of the private deliverer. The Archive issues certified or non-certified copies, transcripts, extracts and certificates of the documents in its custody to citizens in order to assert their rights, to state bodies, bodies of local communities and other legal bodies. Over the last 10 years, the Archive issued the citizens of Slovenia a huge number of copies and transcripts of documents referring to denationalization, war damage, the acquisition of the status

of a war violence victim, compensation for postwar injustices, etc.

In 1991, the Archive of the Republic of Slovenia published a comprehensive Guide to Archives Groups and Collections, which is available on CD-ROM and the Internet (on homepage, covering the computer data base on archival material. Documents are available for use in archive search rooms. Apart from the professional processing of material, the Archive conducts research and outreach (exhibitions etc.), keeps a register of archival sources for the history of Slovenes in foreign archival institutions, participates actively in international co-operation and publishes mostly archival sources (7 to 10 per year). The Archive publishes a newsbulletin called Obvestila four times a year, is a collaborator in the journal Arhivi, published by the Archival Society and the Archives of Slovenia, and participates in issuing archival material in the series Viri, published by the Archival Society of Slovenia.

2.1.2. Regional State Archival Institutions

Regional state archival institutions are competent for state archival material at a lower level, maintain public archival material created by the state and judiciary, public firms and public institutions at a local level. They also maintain the material of local communities in their regions (towns and communities) if they do not establish their own public archival institutions.

Territorial jurisdiction of regional state archival institutions

The regional state archival institutions cover the regions of the following administrative units:

The Celje Historical Archive: Brežice, Celje, Hrastnik, Krško, Laško, Mozirje, Sevnica,

Slovenske Konjice, Šentjur pri Celju, Šmarje pri Jelšah, Trbovlje, Velenje, Zagorje ob Savi and


The Koper Regional Archive: Ilirska Bistrica, Izola, Koper, Piran, Postojna and Sežana

The Ljubljana Historical Archive: Cerknica, Črnomelj, Domžale, Grosuplje, Idrija, Jesenice,

Kamnik, Kočevje, Kranj, Litija, Ljubljana-Bežigrad, Ljubljana-Center, Ljubljana-Moste-Polje,

Ljubljana-Šiška, Ljubljana-Vič-Rudnik, Logatec, Metlika, Novo Mesto, Radovljica, Ribnica, Škofja Loka, Trebnje, Tržič and Vrhnika

The Maribor Regional Archive: Dravograd, Gornja Radgona, Lenart, Ljutomer, Maribor-Pesnica, Maribor-Pobrežje, Maribor-Rotovž, Maribor-Ruše, Maribor-Tabor, Maribor-Tezno, Murska Sobota, Radlje ob Dravi, Ravne na Koroškem, Slovenj Gradec and Slovenska Bistrica

The Nova Gorica Regional Archive: Ajdovščina, Nova Gorica and Tolmin

The Ptuj Historical Archive: Ormož and Ptuj


2.2 Other Public Archival Institutions

The 1994 Local Self-Government Communities Act accorded the right and duty to carry out the public archives service to 11 municipalities or towns in Slovenia; under the Archives Act, the right was also accorded to all communities to maintain their own records created since 1998. Several local communities are free to establish a joint archival institution. If a local community does not establish its own archival institution, then its public records are kept in the regional state archival institution in its region. Some towns and communities have recently endeavored to acquire for their future archival institutions archival material of their predecessors, that is the records of towns and communities which were created from the Middle Ages to 1945 and are now kept in the regional archival institutions. Such transfers of records is not foreseen by the Archives Act, because the legal continuity of these institutions cannot be proved, nor can the equality of their jurisdiction, the range of their activities, etc. Such division of the material would mean the disintegration of the present state archival network, which has operated for almost 30 years. Public archival institutions of local communities (towns and communities) do not yet function .

The public archives service can be autonomously carried out with the permission or concession of the Minister of Culture by some institutions covering science, higher education and information dissemination, such as both Slovene universities, in Ljubljana and Maribor, national radio and TV (Radiotelevizija Slovenija) for its own audiovisual recordings on electronic media, some institutes of the Slovene Academy of Arts and Sciences, and others if they meet the required conditions. The latter includes some libraries and museums with their archival collections, to which a concession has not yet been granted.


3. Private Archival Institutions in the Republic of Slovenia

The Archives and Archival Institutions Act and the Ordinance on Maintaining Private Archival Materials govern the custody of private archival material located with private owners and regulate the procedure for declaring a cultural monument. Archival material as a cultural monument is constitutionally protected as a national cultural value, which has to be protected by law irrespective of the property type or its owner. Therefore it is necessary to observe the basic constitutional provision on the intangibility of private property and a private person’s wish, which has to be harmonized with the public interest. Interference with private property on the part of the state or public archival institutions can cause negative consequences for the protection of private archival material. The agreement and voluntary co-operation of private owners is required if private records are to be declared as a cultural monument or if they are to be entered in the register.

Private archival material is created by private commercial companies, firms, institutions, political parties, societies, religious communities and individuals.

Denationalization and Private Archival Material in Public Archival Institutions

Private archival material transferred to public archival institutions by confiscations, nationalization or in any other way after 1945 is not subject to denationalization under the 1991 Denationalization Act. In 1991, only ownership rights were restored to individuals and not the actual physical regaining material from public archival institutions, which was a rather unique legal solution. There were no claims on regaining private materials prior to this act, which can be regarded as an acknowledgement of the previous expertise and objectivity of public archival institutions, which correctly safeguard and make available archival material irrespective of its original ownership. When using private archival material it is necessary to adhere strictly to the conditions determined on transfer by the owner (donation, will, purchase, deposit).

Under the 1997 Archives and Archival Institutions Act, private archival material kept in public archival institutions became public property, unless it had been transferred to archival institutions on deposit.

Declaration of Private Materials as a Cultural Monument

Public archival institutions keep registers of private archival material, prepare professional proposition for the declaration of private archival materials as a cultural monument and submit it to the Minister of Culture, who declares it as such. A proposal for the registration and declaration may be also submitted by a private owner. The Minister of Culture issues a declaration, and is obliged to keep a register of all valid decisions relating to it.

On the basis of declaration, the private owner acquires rights and duties in accordance with the Archives Act. From the point of view of the owner it is important that this decision enables a claim of tax reduction and an application for state financial support, while from the point of view of the public interest it is important that such private records can be used for the purpose of science, study, culture and the like, and that this material is maintained in compliance with the law and other archival regulations.


The Export and Import of Private Current Records and Archival Materials

The export and import of private archival material in the Republic of Slovenia is allowed, but with certain exceptions. The Minister may allow the temporary or permanent export of proclaimed private archival material at the owner’s proposal and following the preliminary expert opinion of a competent archival institution. In the case of permanent export, the owner of private material should allow the competent archival institution to copy the material prior to export.

Private archival material of particular significance for science and culture may not be permanently exported abroad. The Minister of Culture is to issue a register of such valuable private material at the proposal of public archival institutions. Such a register is non-existent in Slovenia to date.

An ordinance regulates the export of private current records which are deemed to be private archival material. As it is practically impossible to set up clear criteria which could be logically used by customs officers, all private current records older than 30 years are regarded as such. Such records comprise minutes, reports, legal acts, letters, correspondence, manuscripts, plans, photographs, etc. The export of this material requires the permission of the Minister of Culture, who issues such permission on the basis of the professional evaluation of a competent archival institution.

Concerning imports, a provision known to the majority of states should be mentioned, which interdicts the import of foreign documents unless an export permit from the exporting country can be submitted.

Private Archival Material in Slovenia

It is a fact that private archival material created before 1991 is maintained in Slovene public archival institutions, and will remain there in the future according to the Denationalization Act and the new Archives Act. Mention should be made that there are actually no private archival institutions in Slovenia, except for those belonging to the Catholic Church. These are the Archdiocesan Archive in Ljubljana, the Diocesan Archives in Maribor and Koper, a number of parish archives and archives of monastic orders.

The private »historical« archival material of economic enterprises and companies, political parties, societies and individuals is only in the process of being created or will be created in the future.

It is a peculiarity that the state has been co-financing the maintenance of Roman-Catholic Church archival material for over 40 years, because of the extraordinarily valuable ecclesiastical archival cultural heritage and due to the use of registers of births, deaths and marriages for administrative purposes. A special agreement between the Slovene Diocesan Conference and the Ministry of Culture has regulated the relationship between them for the last nine years, equating ecclesiastical material with public archival material. In this agreement, the Catholic Church undertakes to fulfill, apart from the provisions of canon law, certain archival provisions on the maintenance and use of archival material.

An essential novelty is the declaration of archival material of the Catholic Church in Slovenia as a cultural monument directly by the Archives Act.

With the decision of the Slovene Government in l993, the Archive of the Republic of Slovenia was obliged to return to the Catholic Church extraordinary valuable collection of ecclesiastical registers of births, deaths and marriages older than 100 years (from the 16th to the end of the 19th century). On the introduction of civil registers in Slovenia in 1946 and according to regulations, the Slovene Government temporarily dispossessed religious communities of these registers. The registers were returned to the Ljubljana Archdiocesan Archive, the Maribor Diocesan Archive and the Koper Diocesan Archive. The registry offices of the Ministry of the Interior are also obliged to return the ecclesiastical registers created before 1946 to the above institutions. The Archive of the Republic of Slovenia retained only the registers of other ecclesiastical communities with a concession by the state to keep registers, and the civil registers.


The Transfer of Private Archival Material to Public Archival Institutions by Donation, Will, Purchase and Deposit

There is no doubt that Slovene archives service wishes to acquire as much private material as possible for public archival institutions. The acquisition of private archival material may be by contracted deposit, without the owner having to relinquish ownership, by donation, will and purchase. In the last three cases, the private material becomes common property. Regardless of the mentioned possibilities of transfer, the owner has the right to determine the conditions of access to and the use of the material transferred. Private institutions and individuals have, of course, all the rights and duties relating to the preservation of their own records in their private institutions. The state has pre-emptive rights in the event of the sale of private archival material.

4. Use of Archival Material

Archival material in public archival institutions is available under the Archives and Archival Institutions Act, the Regulations on the Use of Public Archival Material (Official Gazette of the Republic of Slovenia, No. 59/99) and the search room rules, which all determine conditions of access. Conditions of access may be by right and duty determined also by the deliverer on transfer. Special attention must be paid to the conditions of using the material which are determined by private deliverers.

The 1997 Archives Act established modern and democratic conditions for the use of archival material, in accordance with the recommendations of the International Council on Archives, UNESCO, the Council of Europe and the European Union. Our archival regulations are also in compliance with the principles of state, administration, military, business and professional secrecy, as well as with the democratic principles of personal data and privacy protection.

4.1. Access to Archival Material

General accessibility to archival material in public archival institutions is ensured 30 years after the generation of records; an exception is material intended for the public and publicly accessible at the time of its creation. This holds true for material generated after the adoption of Slovene constitution in 1991, which has already been transferred to public archives or will be shortly. On the basis of this provision, the majority of material generated before 1991 has been transferred to public archival institutions, where it is publicly accessible, except for the material involving the protection of personal data and privacy of an individual.

Public archival material containing confidential data relating to defense, international affairs, national security, the maintenance of law and order and the economic interests of the state and of which disclosure may cause damage, is accessible 40 years after its generation, if it is declared as such by the deliverer.

The archival material of former socio-political organizations, the League of Communists of Slovenia, the Socialist Alliance of Working People of Slovenia, the Trade Union Federation of Slovenia and the League of Socialist Youth of Slovenia is accessible without limitations, except for personal and private data. Any kind or degree of confidentiality relating to documents, archives groups and collections generated by the SFRY bodies and organizations was annulled under the Archives Act. In addition, all limitations referring to the use of archival material which were imposed by the former SFRY bodies and organizations on the transfer of materials to public archival institutions are null and void.

Public archival material containing personal and private data on an individual is accessible 75 years after its generation or 10 years after the death of the person it refers to if the date of death is known, unless determined otherwise by other regulations.

We have to distinguish between personal data which are comprised in collections of personal data (public, official registers) and to private data of an individual found in various documents, cases and files (police, health, personal files). The privacy of an individual is in the legal sense formulated very broadly and covers data referring to an individual’s ideological, religious and political beliefs, education, profession, health, private life, property, tax matters, business, etc. These data and documents are to be found especially in various political, ecclesiastical, police, judicial, prison, school, health, tax and other legal papers, cases and files.

The Archives Act does not prevent the use of records by individuals to whom the confidential documents or data refer, nor to their lawful representatives if minors are in question, their lawful successors (heirs), proxies, administrative and judicial bodies in the event of administrative or civil procedures, parliamentary commissions and researchers having the status of a researcher, who ensure anonymity on publishing their research results.

All disputes over access to archival material and on the reduction or prolongation of terms of accessibility are resolved by a special commission of the Government of the Republic of Slovenia or the council of a regional state archival institution, as valid before 1997.

For the use of private archival material in public archival institutions provisions on the use of public archival material should be used logically, unless they are in contradiction with the provisions of depository, donation or purchase contracts, on the basis of which private archival material is kept in archival institutions.

4.2. Search Room Rules

Search room rules determine the working hours and the manner of search room operation, the manner of ordering and using records, accessible finding aids, conditions of accessibility to records and copying possibilities. The users of records should therefore be well acquainted with them. Archival material may be used by natural and legal persons. Before use, minors have to submit a certificate issued by their legal representative or appropriate institution. Foreign citizens have the same rights to use the material as Slovene citizens. The archival staff do not retrieve information for researchers or for the study purposes of their users, nor do they undertake transliterations, translations and other research activities. Archival institutions are only obliged to offer information on the material they keep. The user of the material is held liable for any misuse of any kind of confidentiality, for the misuse of personal data and private data referring to the privacy of an individual and for the infringement of copyright.

Archival material may be ordered personally in the search room, in writing, by telephone, telefax or e-mail. It is normally available next day. The user’s maximum daily loan is 5 technical units of archival material ( one unit is a file, box, book, folder or an item in case of deeds). The user may use as a rule only one technical unit at a time. The director or the head of a department can permit exceptions.

If copies have been made to protect originals, then only the copies are available to users in the form of photocopies, microfilms, photographs, slides, optical discs, etc.

Users are obliged upon publishing, at exhibitions or reproductions of archival material to quote the material used by stating the name or the abbreviation of the Archive (AS), the name or shelf code of the archives group or collection, the number of the technical or archival unit from which the material originates. Users publishing a book or an article on the basis of the Archive’s material are obliged to submit to the Archive at least one copy of the book or the article.

In the Archive’s search rooms, it is possible to order reproductions of archival material in the form of photocopies, microfilms, photographs and scanned material, which all are made in the Archive. If for technical reasons the Archive is not in a position to make the above copies, it is possible to copy the material elsewhere by prior consent and in the presence of a member of the Archive staff.

Due to the preservation of the material and for other reasons, it is not possible to photocopy the following material:

- complete archives groups and collections or their larger parts,

- cadastral plans (except copies),

- plans larger than A3 format and plans on transparent paper,

- maps larger than A3 format,

- deeds,

- documents furnished with wax seals,

- manuscripts (codices) and terriers,

- books, except those with hollow spines up to a thickness of 2 cm, but not larger than A3 format,

- archival registers and inventories,

- books from the Archive library.

Cadastral plans, plans, maps, deeds, documents with wax seals, manuscripts, terriers and books can be reproduced (microfilmed, photographed or scanned) in the Archive or by permission and

the user’s expense elsewhere.

The following finding aids are available to researchers in the search rooms: archival guides, inventories, registers, electronic registers and others (logs, catalogues, files, electronic data base on intranet, etc.). The Archive library is also at the disposal of users.

The Archive issues certified or non-certified copies, transcripts, extracts and certificates on the basis of the material in its custody to individuals to assert their rights, to state and local bodies as well as to other legal entities.

5. Archival Material for Genealogical Research in the Archive of the Republic of Slovenia

As noted above, in 1993 the Archive of the Republic of Slovenia returned to the Catholic Church the registers of births, deaths and marriages, doubtlessly the most important genealogical sources. The Archive of the RS has now in custody and receives only the civil registers having originated in the territory of the Illyrian Provinces from 1809 until 1813, in the territory of the Julian March from 1924 until 1945, when the Littoral belonged to Italy, in the German occupied territory from 1941 until 1945, and the civil registers which were first kept in the territory of the People’s Republic of Slovenia only after 1946. The majority of these registers are still kept at registry offices. In addition, the Archive of the RS keeps registers of church registry offices of the Protestant, Greek-Catholic, old Catholic and Serbian-Orthodox creeds since the middle of the 19th century, as well as the registers of the Maribor garrison for the 19th century.

The registers are importantly supplemented by terriers which are to be found in the Collection of Terriers (1350-1850) and in numerous archives groups of landed estates, castles and monasteries. To terriers which are now to be found in the archives group of the Theresian cadastre, belong also so-called rectified terriers from the reign of the Empress Maria Theresa. I would like to call attention of genealogists to the extremely extensive personal data in the records of the Theresian and Josephinian cadastre from the second half of the 18th century and to the records of the Fanciscean cadstre, which covers data on land owners for almost the whole of the 19th century. The personal data of real estate owners for the period from 1769 until 1880 are contained in the land registers of district law courts, while the volumes of the Provincial Board (Deželna deska) contain data for the nobility, middle class and the Church for the period from 1759 until 1945.

Personal data on individuals can be obtained, although they are rather hidden, in numerous other archives groups and collections, such as in the collections of deeds (1163 to 1868), family trees from the 17th to the 20th centuries, orbituaries and banns from the 18th to the 20th centuries, in censuses, in school registers, citizenship registers, electoral registers, in various other registers, cadastres, directories, lists, membership files, personnel files, as well as in the party, police and prison files, etc.

6. Guidebooks to Archives Groups and Collections of Slovene Archival Institutions

All basic information on archival material in archival institutions is available in the following published Slovene guidebooks to archives groups and collections:

- 60 let Mestnega arhiva ljubljanskega ( 60 Years of the Ljubljana Municipal Archive, compiled by Dr. Sergij Vilfan in association with the Archive’s staff), Publikacije Mestnega arhiva ljubljanskega, Poročila in pregledi gradiva, zv.1), Ljubljana 1959;

- Splošni pregled fondov Državnega arhiva LRS, Ljubljana 1960 (General Overview of the Archives Groups of the National Archive of the People’s Republic of Slovenia);

- Vodnik po arhivih Slovenije (A Guidebook to the Archival Institutions of Slovenia), Društvo arhivarjev Slovenije, Ljubljana 1965;

- Vodnik po matičnih knjigah za območje Slovenije I, II, III (A Guidebook to the Registers of Births, Deaths and Marriages of the Socialist Republic of Slovenia), Ljubljana 1972;

- Vodnik po župnijskih arhivih na območju SR Slovenije I, II (A Guidebook to Parish Archives of the SRS), Ljubljana 1975;

- Vodnik po fondih Zgodovinskega arhiva Ljubljana (A Guidebook to the Archives Groups of the Ljubljana Historical Archive), Ljubljana 1980;

- Skozi Zgodovinski arhiv v Ptuju 1955-1980 (A Guidebook to the Ptuj Historical Archive), Ptuj 1980;

- Pokrajinski arhiv v Novi Gorici (The Nova Gorica Regional Archive), Publikacija 2, Nova Gorica 1082;

- Arhivski fondovi in zbirke u SFRJ, SR Slovenija (Archives Groups and Collections in the SFRY, The SR of Slovenia), Beograd 1984;

- Vodnik po fondih in zbirkah, Zgodovinski arhiv v Ptuju (A Guidebook to Archives Groups and Collections, the Ptuj Historical Archive), Ptuj 1985;

- Vodnik po fondih in zbirkah Zgodovinskega arhiva v Celju ( A Guidebook to the Celje Archives Groups and Collections), Celje 1985;

- Vodnik po fondih in zbirkah, Pokrajinski arhiv Maribor (A Guidebook to the Archives Groups and Collections of the Maribor Regional Archive), Maribor 1990;

- Vodnik Zgodovinskega arhiva Ljubljana (A Guidebook to the Ljubljana Historical Archive), Gradivo in razprave 11, Ljubljana 1992;

- Vodnik po fondih in zbirkah Zgodovinskega arhiva v Celju ( A Guidebook to the Archives Groups and Collections of the Celje Historical Archive), Celje 1997;

- Vodnik po fondih in zbirkah Pokrajinskega arhiva v Novi Gorici (A Guidebook to the Archives Groups and Collections of the Nova Gorica Regional Archive), Nova Gorica 1997;

- Vodnik po matičnih knjigah Škofijskega arhiva Maribor ( A Guidebook to the Registers of Births, Deaths and Marriages of the Maribor Diocesan Archive), Maribor 1999;

- Vodnik po fondih in zbirkah, Nadškofijski arhiv Ljubljana ( A Guidebook to the Archives Groups and Collections of the Ljubljana Archdiocesan Archive), Priročniki I, Ljubljana 1999;

- Vodnik po fondih in zbirkah Arhiva Republike Slovenije (A Guidebook to the the Archives Groups and Collections of the Archive of the Republic of Slovenia), Arhiv Republike Slovenije, Ljubljana 1999. - I, II, III, CD ROM.

All guidebooks which have appeared in the last decade have been available on the Internet since 1995.

7. Names and Addresses of Public and Private Archival Institutions in the Republic of Slovenia

ARHIV REPUBLIKE SLOVENIJE - 1127 LJUBLJANA, Zvezdarska 1, p.p. 21. Telefon: (01) 24 14 200 (centrala), (01) 24 14 250 (tajništvo), telefax (01) 24 14 269,

e-mail:; domača stran Arhiva RS na Internetu:

Arhivski center za strokovni razvoj

e-mail:, tel. (01) 24 14 214

e-mail:, tel. (01) 24 14 212

Sektor za varstvo arhivskega gradiva

e-mail:, tel. (01) 24 14 228

Oddelek za gradivo uprave po letu 1945

e-mail:, tel. (01) 24 14 244

Oddelek za dislocirano arhivsko gradivo I (nekdanji Zgodovinski arhiv Centralnega komiteja Zveze komunistov Slovenije), Linhartova 3 a, Ljubljana,

tel. in telefax (01) 23 22 490

Oddelek za dislocirano arhivsko gradivo II (nekdanji Arhiv Inštituta za zgodovino delavskega gibanja v Ljubljani), Kongresni trg 1, Ljubljana,

tel. (01) 20 03 152

Oddelek za dislocirano arhivsko gradivo III (del nekdanjega Arhiva Ministrstva za notranje zadeve in Službe državne varnosti), Linhartova 3 a, Ljubljana,

tel. (01) 43 28 108, telefax (01) 23 22 490

Oddelek za informacije, dokumentacijo in materialno varstvo

e-mail:, tel. (01) 24 14 236

Slovenski filmski arhiv

e-mail:, tel. (01) 24 14 229

Sektor za restavriranje in konserviranje arhivskega gradiva,

e-mail:, tel. (01) 24 14 206

Služba za splošne in tehnične naloge

e-mail:, tel. (01) 24 14 202,

ZGODOVINSKI ARHIV V CELJU - 3000 Celje, Trg celjskih knezov 10

tel. (03) 54 84 304, telefax 54 84 303


domača stran:

ZGODOVINSKI ARHIV LJUBLJANA - 1000 Ljubljana, Mestni trg 27

tel. (01) 30 61 306, telefax 42 64 303


domača stran:

Enota za Gorenjsko - 4000 Kranj, Savska cesta 8,

tel. (04) 28 05 900, telefax 20 24 448

Enota za Dolenjsko in Belo Krajino - 8000 Novo mesto, Skalickega ulica 1,

tel. (07) 33 78 340, telefax 33 78 361

Enota za Škofjo Loko - 4220 Škofja Loka, Blaževa ulica 14

tel. (04) 50 60 700, telefax 50 60 718

Oddelek v Idriji - 5280 Idrija, Prelovčeva ulica 9

tel. (05) 37 22 270, telefax 37 22 271

POKRAJINSKI ARHIV KOPER - 6000 Koper, Goriška 6

tel. (05) 62 71 824, telefax 62 72 441


domača stran:

Enota Piran - 6330 Piran, Župančičeva 4

tel. (05) 67 32 841

POKRAJINSKI ARHIV MARIBOR - 2000 Maribor, Glavni trg 7

tel. (02) 22 85 011, telefax 25 22 564,


domača stran:

Enota za Koroško območje - 2390 Ravne na Koroškem, Na gradu 1,

tel. (02) 82 20 529

Enota za Pomursko območje - 9220 Lendava, Kovačeva ulica 28,

tel. (02) 57 51 844


Trg E. Kardelja 3,

tel. (05) 30 27 737, telefax 30 27 73


domača stran:

ZGODOVINSKI ARHIV PTUJ - 2250 Ptuj, Muzejski trg 1

tel. (02) 78 79 730, telefax 78 79 740


domača stran: mbzgarhp1/GLAV1.HTM


1000 Ljubljana, Kongresni trg 12

tel. (01) 42 54 055, telefax 42 54 053


1000 Ljubljana, Kolodvorska 2

tel. (01) 475 21 11


1000 Ljubljana, Turjaška 1

tel. (01) 200 11 10


Krekov trg 1, tel. (01) 43 37 044, telefax 43 96 435

ŠKOFIJSKI ARHIV MARIBOR - 2000 Maribor, Koroška

tel. (02) 25 17 690, 25 11 542, telefax 25 23 092

ŠKOFIJSKI ARHIV KOPER - 6000 Koper, Trg Brolo 11

tel. (05) 62 71 887, telefax 62 71 059